Leiden Booking Service

Your trusted partner for reliable, affordable, and comfortable accomodations for conference participants.

Are you organising a conference, event or a international meeting in Leiden?

Leiden Booking Service is at your service to ensure that booking hotel accommodation for your conference runs smoothly and efficiently. The service allows conference participants to easily book hotel rooms before, during, and after the event. It is specially designed for multi-day, international conferences, and it offers transparent, convenient, and reliable rates for all participants.

Leiden Booking Service: Effortless and seamless for organisers and participants

Leiden Convention Bureau (LCB) has developed the Leiden Booking Service (LBS) to support you as a conference organisers in booking hotel accommodations for your participants quickly and effortlessly.
Tailored for multi-day international conferences, this service offers transparent, convenient, and reliable rates, making the booking process seamless for all.

With over 100 events and conferences hosted in Leiden each year, this new service offers organisers a streamlined solution to secure quality accommodations for their participants, without the complexity of managing bookings.

Reliability and transparency

Leiden Booking Service offers complete transparency, allowing conference planners to monitor every step of the process- from room availability to pricing. Partner hotels fully support this service, and there are no hidden fees for either organisers or participants. Clear rates and conditions give planners confidence and peace of mind when using the service.
Flexible price guarantee

A major benefit of Leiden Booking Service is its best price guarantee. By partnering directly with hotels in Leiden and surrounding areas, the service provides fixed, fair rates, ensuring that participants can book comfortable accommodations at competitive prices without needing to search for hotels on their own. Flexible cancellation policies offer added reassurance in case of last-minute changes.
Personalised booking website

The booking module is fully customisable, allowing for seamless integration into the conference's communication or registration process. Participants can book accomodations through a tailor-made booking website, designed to match the conference's branding. This customisation ensures a consistent and professional look, simplifying communication and creating a smooth experience for attendees.
Independent service

As an independent non-profit organisation, LCB works exclusively in the interests of you and your participants.
Leiden Booking Service operates with the sole focus on organisers and participants, without any commercial interests. Rates are transparent, with no additional costs for conference organisers or attendees.

Submit a request

Contact Leiden Booking Service or through a referral from Leiden Convention Bureau with your request for hotel rooms.
Information and terms

Our team will contact you and provide you with detailed information about the Leiden Booking Service, including affiliated hotels and their terms and conditions.
Request to hotels

After approval of your application, Leiden Convention Bureau will make a call to all affiliated hotels according to the terms of our service.
Total overview

You will receive an overview with details of available hotels, rooms, prices and other relevant information.
Accepting offer

Upon approval, the Leiden Convention Bureau will share the applicant's name, the conference or event, and the number of rooms to be booked with the selected hotels.
Transfer of rooms

The available, selected rooms are transferred to you via a booking website, allowing participants to choose, book and pay for their rooms. You sign a contract with Leiden Booking Service, with terms and conditions applying.